Privacy Policy

Privacy Policy for N3

The privacy policy was last updated on January 12, 2021.

About the Privacy Policy

This privacy policy explains how N3 processes your personal data. N3 comprises the companies N3 Group AS, N3 Norge AS, N3 Nordic AS, and N3 Sverige AB. We aim to be fully transparent about what we do with your personal data. If you have any questions, please feel free to contact us; see section 2.

Roles and contact information

N3 Group AS (company registration no. 998 553 105, Rudsletta 60, 1351 Rud) is the data controller responsible for your personal data.

Henrik Foss is our Data Protection Officer and can be contacted at:
– email: hf@n3.no
– phone: +47 982 86 150

Purpose

The purpose of processing personal data is to:
– provide services to your organization
– send newsletters by email and distribute printed materials
– provide you with information about meetings and events
– assess you as a candidate for job vacancies, including if you have registered in our CV database
– present relevant web pages to you

This privacy policy describes how we process your personal data to fulfill the stated purposes.

Basic principles for N3's processing of personal data

N3 is committed to protecting your personal data. You can trust us to collect and safeguard your personal data securely and responsibly.

N3 guarantees that it will:
– be transparent about how we collect, use, and store your personal data
– only use your personal data for the purpose for which it was collected
– not collect or process more information about you than we need
– give you the opportunity to:
a) access the information we process about you
b) correct and request the deletion of personal data that is inaccurate or that you no longer want us to retain
c) request that processing be restricted
– continuously work to protect personal data and other confidential information. Our security efforts include physical, technical, and administrative measures.

Legal basis for the processing

We only share your personal data with others when necessary to fulfill our agreement with you, when we have a legitimate interest in processing it, when we are legally required to do so, or when another legal basis for processing applies. Our legitimate interest is to provide you with the best possible customer service and to market our services and products.

Any sharing beyond this requires your consent. This does not prevent us from using data processors to process personal data on our behalf (in accordance with a data processing agreement).

Norwegian law applies.

What information we collect

Information you provide to us:
When you become a customer, you must provide your title, name, address, telephone number, and email address.

The website collects:
Title, name, address, telephone number, and email address if you choose to subscribe to our newsletter. We also collect your IP address.

Information we collect from others:
We do not obtain customer information from our partners unless we have the necessary legal basis for doing so.

How we use your personal data

Performance of the agreement with you:
N3 uses your personal data to provide services and goods as agreed.

Development, improvement, statistics and measurement:
We use personal data to compile statistics and generate information about how visitors use our websites.

We aggregate information and create reports that help us improve the experience. The tools use first-party cookies solely to collect data. These cookies, and the data collected, are anonymized and cannot be used to identify you personally.

Marketing:
N3 creates and distributes email newsletters. The newsletters contain current information, but may also include information about products and services. They are sent at varying intervals. You can unsubscribe at any time via a link in the newsletter. We do not allow third parties to use your personal data for marketing or communication purposes.

Security measures

Protecting your personal data is a high priority for us. We work continuously to safeguard your personal data and other confidential information. Our security measures include physical, technical, and administrative safeguards.

Our employees receive training and guidance on how to handle personal data securely. We have procedures and access controls in place to prevent the unauthorized loss or disclosure of personal data. We also have procedures and measures in place to prevent the loss or destruction of the systems that store personal data. We ensure that personal data is processed correctly and securely, and that the processing is protected against malware.

We ensure that personal data is protected when transferred both internally and externally. We make sure that any external party handling the data maintains an adequate level of security. Any threats to data security are dealt with effectively, as the security and protection of your personal data are an integral part of our day-to-day operations. We comply with the requirements for protecting and safeguarding personal data under applicable data protection legislation.

Any breach of our security procedures is documented, and we have procedures and the capacity to detect and address security and privacy breaches. If any such breaches are detected, they will be reported to management, the risk will be assessed, and the Norwegian Data Protection Authority will be notified of any personal data breaches. You will also be notified if the security breach poses a high risk to your privacy.

Where we process data / third parties

N3 will not sell, rent, or exchange your information with third parties except as set out in this privacy statement. We only share necessary information with third parties, provided they comply with our privacy policy requirements and any applicable data processing agreements.

We may disclose information when we believe disclosure is appropriate to comply with the law, enforce our website policies, or protect our or others’ rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other purposes.

Access, correction and deletion

If you would like access to the personal data we process about you, or wish to correct, amend, or delete inaccurate data, please send a request to our Data Protection Officer, Henrik Foss, by email at hf@n3.no.

How long we retain your personal data

N3 retains your personal data only for as long as we have a legal basis for processing it. Where we are legally required to retain data, the retention period may, for example, be five years for accounting records. Other data is processed for a much shorter period.

Changes

N3 reserves the right to amend or update this Privacy Policy. Any changes will take effect 15 days after they are posted. We will make reasonable efforts to notify you of any material changes.

You can see when these guidelines were last revised by checking the “Last updated” date at the top of the document.